Plan the route and if you do not know the route well, try to drive it prior to the day of the ride. Have at least one map and possibly two – one for yourself and the other for the sweep. Google maps is a very good resource with the choice of using bicycle as a means of transport. The cycle chair also has maps of cycle routes for the committee members to use.
Ensure that you have a Signup sheet and 2 or 3 waivers for possible non-members. Encourage members to sign up online and learn how to download list from the website. The Webmaster can assist.
Carry a cell phone and ensure that the sweep has one also and that you have his or her number.
Carry a First Aid kit with you. The club has two; please obtain one from the cycle chair.
Be at the meeting place at least 15 minutes prior to the departure time.
Before starting off let every one know the route that you intend to take and what your expectations are for riding etiquette. See cycling guidelines on the LOC website.
Make sure everyone has a helmet; it is your responsibility to refuse to take any one riding without.
Ensure that every one knows when (every 10 – 15 km) the rests will be; these are especially necessary if you have a slower group.
If the group numbers 16 or more, consider splitting into two smaller groups.
If the group is strung out and the route calls for a turn, it is important to make the turn and then wait around the corner for the rest to catch up. This is essential if you have two groups and group two is unsure of the route. You can appoint one person to stay at the intersection and wait for the rest while the others continue.
If the ride involves a lunch stop it is advisable to alert the restaurant the day before so that they know to expect a group of riders. Using the sign up sheet, estimate the group size.
In the event of cancellation due to weather (too hot or storms), let the cycle chair know of your decision and he/she will send out a Gmail alert for you and have the website updated. If you have the sign up sheet printed then you can use this to call people. It is also recommended that you go to the meeting place in the event that someone turns up.